Topic: Clothing, Food, Gifts, Incentives
Reference or Contact: Accounts Payable
A school/campus may pay for staff clothing for school activities so the individual may be identified as a staff member. 461.PM funds, 461.TL funds and 865 funds may be used. The Lubbock ISD Clothing Form will need to be filled out and sent to the Activity Funds Supervisor.
Refreshments may be purchased for a staff/campus meeting from 461.PM funds, 461.TL funds, 865.C5 funds and 199.13.6499 funds.
Meals for staff/campus meetings may be purchased from 461.TL funds and from 865.C5 funds. However, if the staff is required to stay on the campus during testing days, meals may be purchased from 461.PM funds.
When staff is required to stay on campus during the day for staff development and campus meetings and a meal is provided, an agenda and attendance sign in sheet must be attached to the payment for the meal. 461.PM funds, 461.TL funds, 865.C5 funds, and 199.13.6499 funds may be used.
If food is purchased for a party, 461.TL funds and 865.C5 funds may be used.
NO GIFT CARDS or GIFT CERTIFICATES of any kind may be purchased with any funds.
Plaques to be awarded to staff/employees may be purchased with 461.TL funds and 865.C5 funds.
Other gifts such as Teacher Appreciation Day gifts are to be used in job duties and may be purchased with 461.TL funds and 865.C5 funds.
See Activity Fund Tip Sheet for a comprehensive list of how 461 funds and 865 funds may be used.