• Mailroom Procedures PDF Mailroom Procedures (PDF)


    Topic: Mailroom Procedures

    Reference or Contact:          Purchasing and Contract Services


    Mailroom procedures are as follows:

    • Mail that needs to be metered should be in an envelope with the campus or department name and address in the upper left hand corner.
    • All mail that has five or more pages should be placed in a larger flat envelope rather than a standard envelope.
    • Bulk mail shall abide by the following criteria:
      1. All letters shall be identical; no personal information can be included.
      2. A minimum of 200 pieces
      3. Permit 629 needs to be stamped or printed on upper right hand corner of every letter
    • All mail will be picked up by the Post Office or affiliate by 2:45 every day for barcoding and delivery