Purchase Approvals (PDF)

Topic: Purchase Approvals

Reference or Contact:          Executive Director of Purchasing/Contract Services

The District assumes responsibility for purchases incurred so long as those purchases are made in accordance with policy and current administrative procedures.  The District shall not be responsible for purchases incurred by persons or organizations making unauthorized purchases.  These persons or organizations shall assume full responsibility for all such unauthorized debts.

Every requisition goes through a specific set of approvals known as the “approval path.” Some requisitions have only one approver, possibly the principal or department supervisor; however, some requisitions require up to ten approvals.  Because so many requisitions have multiple approvers, it is imperative that approvers review and approve their requisitions at least on a daily basis to prevent a delay in the conversion process.